It’s a new world out there since I started learning set dancing way back in 1998 in Cork. Classes then were for 2 hours in the evenings, and they focused on teaching one set at a time, sometimes taking 2-3 classes to get to the end of a set. (My first set was the Ballyvourney, and we only ever danced this set figure by figure. Imagine my astonishment when I went to the big céilís and it was non-stop…and fast!)
Time, people and focus is now fragmented, with people ever increasingly busy with other things – children, grandchildren, work, and a general exhaustion from the stress of modern life. There are a lot more offerings now to tempt people including every type of online pastime imaginable.
The other challenges of set dancing classes were ever thus- not having enough people to make sets, not having enough men (men go to céilís; women go to classes!) and not being able to get commitment from people to stay the long course of time it takes to learn sets.
Oh, and set dancing having such a low profile that most of the general public not having a clue what it is – refrains of “It’s not Riverdance”. (I will write more soon about making set dancing visible)
And yes it’s hilarious that set dancing is one of Ireland’s best kept secrets:-except for one thing. Dancing sets is a numbers game, a bit like politics. You need lots of people, and you need most of those people who know what they’re doing.
The occasional upset, misdirection and mistake is great fun for a laugh in sets but not when it’s a complete frustrating shambles every time because there’s just not enough skill and confidence in the group to know how to right itself.
So, here are some insights and suggestions from my long years of teaching and running classes of all kinds;- my efforts of trying to light little fires with the hope of an eternal flame.
Sets are fundamentally about people in a group – attracting them, keeping them happy and ensuring they come regularly. All other aspects of class (below) are secondary to getting people there.
As a teacher/ organiser, you may think that most of your effort should be in perfecting your steps or knowledge of the sets but really about 80% of your time should be about looking after the people you have and attracting as many new genuine dancers to your class group.
Welcome in – In my role as a teacher and organiser, my most important task is to make a welcoming, inclusive environment, where people have a good time, feel they are appreciated, encouraged, not judged and that their time at class is noticed. I also try to take time to speak to each person one-on-one at some point along the way to make a more personal connection. Hopefully, this positive atmosphere sets the tone for everyone in the class.
My experience has also been that the best classes have most people in the class making you feel welcome, not just the teacher.
Providing name tags for all dancers (and the teacher) sounds a bit basic but seeing your name tag on the table as you come in to class makes you feel your presence is expected and welcomed. It can also overcome the embarassment of the teacher and other dancers not knowing someone’s name.
Every dancer will have a different reason for coming – with my friend, with my spouse, likes the social; the craic, Irish heritage aspect, loves the music, likes to dance, needs to get out of the house, is lonely or bored, needs to exercise, wants to be a champion dancer or performer, just for starters. All these motivations need to be sought out and reflected as much as possible in what the class is offering. It also helps with marketing your classes “What message?”– see below.
Feeling part of a group – For my current classes, I text/SMS every group before each class with a little reminder, tell them a bit about what we’re going to do at class and that I’m looking forward to seeing them…”You’ll be missed!”. Be open to suggestions from the group about social activities they might like to do – having a drink/ coffee after class or if they are interested in doing a performance and want to put it to the group.
All these things should help to ensure people to come back, which is what is needed for them as new dancers to survive and navigate the long and windey road of learning sets.
BASICS TO APPEAL & ATTRACT
All these things will be driven to a large extent by the interests, motivation and availability of your dancers.
TIME, TIMING & LOCATION are all practical considerations that might need review if you are missing out on lots of people because this is not right.
Time and Location – most people no longer have long hours to devote to dancing, unless they are already passionate devotees. Take into consideration how long people may need to travel to get to class and home again, including finding parking if needed. Also, a lot of people are possibly not as fit as they might be, and 2 hour classes may also be a physical challenge for some.
Think about offering shorter classes -1 hour – and perhaps coupling this with a longer class once a month, or for a weekend workshop, if dancers are interested and available.
Timing – what time of day is best? Traditionally, most weekday classes are held in the evenings. Perhaps daytime classes might draw a better or different crowd of people. Another possibility is running classes immediately after business hours so people working can come straight after work for a class for an hour or so and then go home to relax.
MARKETING & COMMUNICATION
This may seem obvious but I know that there are many classes trying to operate that have almost no visibility outside of the class. I also know that marketing takes effort and can be disappointing if it doesn’t yield results.
Have a variety of ways of getting the message out about your classes and having a plan to keep it going is really important. Trying out new ways of marketing/ communicating is well worth spending time on, and reviewing each method over time to know what works best.
In my experience, this is very tricky to get right. Set dancing is great fun, good for socialising, keeping fit, has great music, has cultural value… the list goes on. You may need to really think hard about what message you are giving, depending on what drives your audience/ new dancers.
Word of mouth is really the best form of marketing for your classes and this will work well when you have an attractive offering that people want to share with their friends.
Having an online presence is now not optional, even if it’s just a FaceBook page or group. Domain names and simple DIY website packages are now affordable via Wix or WordPress or other options, could be included as part of your charges for classes (see below).
It helps if you have someone in your group that is digitally able and interested who is willing to set up a website and maintain it, including ensuring you have exceptional Search Engine Optimisation (SEO) so people can find you online. It’s not really that hard to do a basic site. What it really takes is a genuine interest in communicating with people.
Images – Ask your class if you can take photos or post very short videos of the class in action. Images are so important to give potential newbies an idea of what goes on or to completely break the stereotypes that people expect!
Testimonials – Ask your class if they would be willing to give a testimonial that you could add to any of your marketing material.
Signage – Other options include having some proper signage OUTSIDE your class to help locate your class but also to market to others who might be passing by- include your class times and online address. For example, I have invested in two full sized heavy A-frame stand with corflute signs that slot into each side that includes my online address.
Handouts – Print yourself some simple business-size cards with class details on to hand out to people and to share at your registration desk. (I keep a supply of these with my phone)
I always have A4 printed posters with the little rip-off sections at the bottom (SEE image below) with contact & online details, to pin up in busy local places- supermarket noticeboards, post offices, bus stops, health centres and cafes are all worth a try.
Newsletters and newspapers – you may have a local paper to provide some editorial to and advertise in, or there may be local newsletters including schools that may be happy to take editorial and/or advertising.
GETTING PEOPLE TO TAKE ACTION
Contact and get their details– Make it easy for people to contact you and to register.
All your marketing material should have either a phone number and another way to contact you to either ask questions or register.
However, take care to NOT SHARE your phone number or personal email address directly online, otherwise your SPAM traffic will go crazy! The simplest way of adding contacts online to minimise spam is to turn the contact into a LINK, with the contact visible only on clicking the link.
I use Wufoo online forms to set up very simple, digitally shareable registration forms for my classes (I also use it for getting feedback, testimonials, etc). A basic Wufoo account is free and I know people LOVE filling out these forms because they are so simple and quick to do.
You can of course collect the same details from people if they turn up to class without notice, using a good old-fashioned piece of paper and pen.
Keeping in communication – Keeping a decent email address list is also important for re-connecting with dancers who may have taken time out or just to share longer form information for your group. For example, I usually only email my class groups at the beginning of every term if the information is longer than is sensible for a text message, contains links or photos. Find out what type of communication works best for your group and for you.
In summary, always have your eye to growing the group because there will always be reasons for people to not be there, and for those who leave or move away. But if there’s always a room of people, there’s a buzz and that bit of extra energy that is magnetic.
Please feel free to share your experience in the comments below or to ask questions.
I wish all you organisers, teachers and dancers the best of luck for more dancers and more classes.